Knowledgebase: Products
Export Product Information Guide

3dcart allows you to easily setup your online store by importing and exporting the bulk of your current store information. Such information includes customers, products, product options, and images.

Exported CSV files can then be edited and formatted for importing back into the store.

Important
When importing your product data, please be sure to use the provided sample import CSV files for the various import functions to import the information. These sample files are specifically formatted specifically for their respective import functions

This guide will give you a step-by-step process on how to export all of your product information.


Run a General Product Information Export
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  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Products"
  2. Next, click on the "Export Data" link to generate your store's product CSV file.

This file will list all of the various attributes of your product (name, price, image paths, etc) in a text file with commas separating each entry. While it is technically just a text file, the comma separated values (CSV) allow the file to be imported and read in a spreadsheet program so that it appears in rows and columns.

  1. Open the file into a spreadsheet program such as Microsoft Excel or OpenOffice Calc

This file may be edited as needed and then saved for importing updates to your store. Just follow the same steps as above to import items, but look to the right hand side of the page for your Import options.

In the next section, we'll go over the various column headers found in the CSV file and how they pertain to your product's information.


Products Export
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Here is a description of the most common fields found in the product export CSV file:

  • catalogid
    This is a unique database ID that will be used to keep track of each product in the backend of the system. This is not the same as the productid.
  • id
    It is the unique product id (SKU or Part Number) of the product.
  • name
    This is the name of the product.
  • categories
    This is the name of the category the product is assigned to.
  • mfgid
    This is the unique manufacturer id that may be provided by the manufacturer of the product or assigned by you.
  • manufacturer
    This is the name of the Manufacturer this product is associated with.
  • distributor
    This is the name of the Distributor this product is associated with.
  • cost
    This is the base cost of your product, it's for internal use.
  • price
    The price of which you sell the product to the customer.
  • price2
    This is the MSRP or Retail Price of the product. If this is added to the product then the Savings will be displayed to the customer.
  • saleprice
    The price of the product when it is on sale.
  • onsale
    Lets you know if the product is on sale. 1 for yes, 0 for no.
  • stock
    This is the stock (Quantity On Hand) of the product.
  • stock_alert
    Displays the amount of stock that needs to be left before a stock alert is generated.
  • weight
    Weight of the product.
  • minimumorder
    Minimum amount of the product the customer needs to purchase to checkout.
  • description
    This is the short description of the product. This is displayed in the Search page only by default.
  • extended_description
    This is the Description of the product.
  • keywords
    These are additional keywords used by the Internal Search of the site. This is also used in the dynamic Meta Tags for the product pages; the system will automatically generate Meta Tags using the NAME, EXTENDED DESCRIPTION and KEYWORDS of your product. These keywords do not show on the website to the customer.
  • sorting
    This determines the products order or sorting inside the Categories.
  • thumbnail & image1 through 4
    This is the path to the main images used for the product.
    ex.assets/images/image1.jpg.
  • related
    This column defines the related products for this product.
  • shipcost
    This adds a handling fee to the product. This fee is added to any shipping methods that you have set.
  • homespecial
    This marks the product as a home special which means that the system places this product on your home page. 1 means home special, 0 means not a home special.
  • categoryspecial
    This marks the product as a category special which means that the system places this product on top of the Category that it is in. 1 for category special, 0 not a category special.
  • hide
    This hides the product from the website. 1 hidden. 0 for the product to be visible.
  • freeshipping
    This marks the product as free shipping. 1 for free shipping, 0 for paid shipping.
  • title
    This defines the title of the product in the web browser. By default the system will use the product name.
  • metatags
    Displays the meta tags of the product.

Custom Export Set for Products
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The main product export function will allow you to export all of your product's basic data in one large CSV file. However, you may have an export need where you only need a small number of editable CSV areas. For this purpose, we've create the Custom Export Sets which allow you to specifically dictate which product columns are included in the exported CSV file.

To create a Custom Export set for Product information:

  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Products"
  2. Next, click on the "Custom Export Set" link to review your custom export settings.
  3. Click the "+Add New" button at the top right of the page.
  4. Type the name of your custom export in the Set Name section.
  5. Click Save.

The next steps will involve desgnating which of the CSV columns you will need for the export file. These can be added using the "Add New Field" drop down menu at the top of the page.

  1. Add the categories of information you would like in your export in the Add New Field.

Once you have chosen the Information fields you would like to include in your export, you can then edit them as needed for your own purposes. For example, you may need to create an export file for a drop shipper who - rather than referring to the item's name as "name" - needs to have that specific column labeled something different. Or perhaps, the dropshipper's interface doesn't recognize comma separated values in the file, but rather tab delimited. Either way, we offer some control as to how the export file itself is generated for you.

After adding your desired CSV fields, you'll have these additional options to further customize the export:

Note
Please be aware that the customization options below will only be useful for situations where you need to export data from your store in a format that will ultimately be imported or used in an external inerface.

If you plan on exporting CSV data from your 3dcart store for importing back to your 3dcart store at a later time, you do not need to change any of its native formatting.

These first options will let you determine how the custom export itself is formatted.

  • Set name
    The name of your custom export set as set in step 6 above.
  • Delimiter
    By default, the CSV file will be exported with commas separating the values. However, you may need to have the delimiter be something different. In this case, your choices are:
    • Comma (default)
    • Tab
    • Tilde (~)
  • Category Separator
    By default, product categories are separated by a forward slash. However, you may need this to be a different character for some reason. This drop down menu will allow you to select either of the following:
    • / (default)
    • >
    • -

These next options will allow you to fine-tune how the data within the CSV is written:

  • Alias
    Renames the CSV file's header column to use whatever information you place in this box
    Example: Changing the "Depth" header column so that it says "Length"
  • Prefix
    Text entered here will be added to the beginning of the data in the CSV file.
    Example: Adding "$" as the prefix for "Price" will write the data in the CSV as an actual dollar amount instead of the numerical value.
  • Suffix
    Text entered here will be added to the end of the data in the CSV file.
    Example: "-In stock" as the suffix for the "stock" field will write the data in the cell as "[number]-In Stock"
  • Order
    This will determine the sorting order that the filed will be written to on the CSV file. Higher numbers will list the column header (and its data) further on the CSV
  • Action
    The action wheel fond at the far right of the field editor will allow you to delete a field if needed.
  1. Click on the "Save" button located at the top right once you have finished customizing your export.
  2. Click Back until you reach the Export/Import page.
  3. Click on the +Icon next to products

Now, you should see the custom export set (that you just created) in the "Custom Export Sets" section.

  1. Click the radio button next to your custom export in the Products section.
  2. Click Export Data.

The generated CSV file will now match your specified custom export criteria.

Tip

Click here for more information on creating a custom export.


Product Options Export
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You can also export your product's current option sets as needed.

To create a Custom Export set for Product information:

  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Products Options "
  2. Next, click on the "Export Data" link to generate your store's product options CSV file.

This file will list all of the various attributes of your product options.

Here is a description of each field:

  • Optionid
    Unique database ID to keep track of the option in the backend.
  • Productid
    It is the unique product id (SKU or Part Number) of the product.
  • Catalogid
    This is a unique database ID that will be used to keep track of each product in the backend of the system. This is not the same as the productid.
  • Category_id
    Shows which category this option is assigned to. Only refers to options that are input in the "Global Product Options" section of a category.
  • Featurecaption
    The name of the feature.
  • Featuretype
    The type of the option – describes how the option is displayed to customers.
  • Featurerequired
    Shows if the option is required to be chosen for checkout. 1 means yes, 0 means no.
  • Sorting
    Shows the sorting number for the option. Lower numbers will display before higher numbers for products with multiple options.
  • Featureid
    Unique database ID to keep track of the feature in the backend. This is not the same as optionid.
  • Featurename
    These are the names of your options.
  • Featureprice
    The price of the options.
  • Sorting
    Shows the sorting number for multiple options within the same feature. Lower numbers will display before higher numbers.
  • Partnumber
    Shows the part number of the option.
  • Imagepath
    Shows the path of the image used if the option displays using the dropimage type.
  • Hidden
    Shows if the option is hidden from customer view. 1 means yes, 0 means no.

Advanced Options Export
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Along with regular optins, you can also export your product's Advanced Option sets as needed.

To create a Custom Export set for Product information:

  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Advanced Options "
  2. Next, click on the "Export Data" link to generate your store's product options CSV file.

This file will list all of the various attributes of your advanced options.

Here is a description of each field:

  • Productid
    This is the unique Catalogid of the Product. This number was automatically generated by 3dcart when the product was initially entered into the system.
  • AO_Code
    This is a unique database ID that will be used to keep track of each advanced option in the backend of the system.
  • AO_Suffix
    This is the part number of the advanced option.
  • AO_Name
    The name of your advanced option.
  • AO_Cost
    The additional price of your advanced options.
  • AO_Stock
    The stock number of your advanced option products.
  • AO_Weight
    The weight of your advanced option products.

Bulk Pricing Export
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If your items use bulk discount pricing, you can also export this data as needed.

  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Bulk Pricing "
  2. Next, click on the "Export Data" link to generate your store's bulk pricing CSV file.

Here is a description of each field:

  • Catalogid
    This is a unique database ID that will be used to keep track of each product in the backend of the system. This is not the same as the productid.
  • Productid
    It is the unique product id (SKU or Part Number) of the product.
  • Lowbound
    This is the low end of your range (number of products) for customers to receive bulk discounts.
  • Upbound
    This is the high end of your range (number of products) for customers to receive bulk discounts.
  • Price
    This is the discount amount the customer will receive if they are applicable for the bulk discount.
  • Percentage
    Shows if the discount is a percentage – 1 for yes, 0 for no.
  • Price_level
    Shows which customer group/price level receives the bulk discount. If none are specified, the default will be 1.

Products Inventory Export
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Need to export your store's product inventory information? We've got you covered here as well.

  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the left hand side of the page and click on the +Icon next to "Products Inventory"
  2. Next, click on the "Export Data" link to generate your inventory CSV file.

Here is a description of each field:

  • Id
    This is the unique product id (SKU or Part Number) of the product.
  • Name
    This is the name of the product.
  • Stock
    This is the stock number of the product.

Image Gallery Export
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  1. Go to Products ->Product List
  2. Look towards the top right of the page and click on the "Export/Import" button

The Export/Import page will contain Export options on the left hand side and Import options on the right hand side.

  1. Look towards the right hand side of the page and click on the +Icon next to "Image Gallery "
  2. Next, click on the "Sample File" link to download a clean copy of the import CSV

This file will give you a template of what information to include in your spreadsheet so you may import your information to your online store.

  1. Open the file into a spreadsheet program such as Microsoft Excel or OpenOffice Calc

Here is a description of each field:

  • Imageid
    This is a unique database ID that will be used to keep track of each image in the backend of the system.
  • Productid
    Item Part Number or ID as the unique identifier to add the images to.
  • Catalogid
    Database ID for the product as the unique identifier to add the images to.
  • Image
    path to the image that has been added to the image gallery, i.e. "assets/images/default.jpg".
  • Caption
    text caption for the image, it displays on the top section of the image gallery.
  • Sorting
    sort order for the images inside the gallery.


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