How Do I Move Orders to Another Status Without Sending an Email?
Typically, when an order is moved from one status to the other, an automated email will be sent to the shopper notifying them of the status change. However, there may be certain times when you need to move orders one status to another without the store sending the automated email to the customers. For example, let's say you're performing some general housekeeping on your store and you'd like to move last year's orders from "Shipped" status to a different status simply for record keeping or re-organization. The following steps will illustrate how to move an order to a different status without the automated email being sent.
Single Order at a Time
If you need a single order to a different status without sending an email:
At the top of the order, you will a drop down menu showing the current status of the order. Next, you'll see a checkbox labeled "Notify" to the right of the Status menu.
The order will be moved to the new status, and the automated email will not be sent.
If you need to move orders in bulk, the process will be slightly different. First, you will need to set the store so that it does not send order notifications at all.
While logged into your Shift4Shop Online Store Manager:
You will see a series of checkboxes at the bottom for each of your store's order statuses. These checkboxes control whether the store will send an email notification when the order is moved to the checkbox's respective status through the store's built-in automation like automation rules, batch actions, automatic order processing, etc. To continue:
Now you will move the orders in bulk to the status you've selected. While still logged into the Online Store Manager:
Use the Batch Action menu at the bottom to move the orders to your selected status.
Repeat as necessary to get all of the orders in the status. The store will move the orders for you and - since the order notification checkbox is unmarked in the previous steps, no emails will be sent.