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This article will give you a step-by-step process on how to import your product advanced options information.
Import Advanced Options
To import the advanced options of your products we will first get a copy of the "Sample File" needed for the import. Log into your Shift4Shop online Store Manager and, using the left hand navigation menu::
- Go to Products >Product List
- Once there look towards the top right of the page and click on the "Export/Import" button
The Export/Import page will list a series of Export options on the left and Import functions on the right. Look towards the right hand side of the page (Import), and click on the +Icon next to the "Advanced Options" selection.
- Click the link that says "Sample File" and download the sample file.
This action will download a CSV file named oa.csv to your computer.
You may now add advanced option information to the proper columns. You will replace the sample information that has been populated in the spreadsheet with your own information. Below is a brief description of each field. We will mark which of these is required and which are optional.
Note
Do not remove, add, or edit any columns to this file.. If you do not have a need for a column please leave it blank. This is the exact format the file needs to be to import your Advanced Option information properly.
- Productid
This is the unique Catalogid of the Product. This number was automatically generated by Shift4Shop when the product was initially entered into the system. To view a list of the Catalogids of your base products, you can perform a product export of your database. Keep in mind that this number is not the Productid/Sku. This is a required field
- AO_Code
This is a unique database ID that will be used to keep track of each advanced option in the backend of the system. To get this code, do an export of your advanced options and the column will be filled out with the AO_Code. This field is required also.
- AO_Suffix
This is the part number of the advanced option. This is a required field
- AO_Name
The name of your advanced option. This field is required.
- AO_Cost
The per unit cost (i.e. merchant's cost) of your advanced options. This field is required.
- AO_Stock
The stock number of your advanced option products. This field is optional.
- AO_Weight
The weight of your advanced option products. This field is optional.
Once you have filled in your information, Save the edited CSV file on your computer.
- Go to Products >Product List
- Once there look towards the top right of the page and click on the "Export/Import" button
Look towards the right hand side of the page (Import), and click on the +Icon next to the "Advanced Options" selection.
- Browse for your file in the Import section.
- Click Import Data
Important
Please be aware that the import function has a limit of 30 megabytes. If the CSV you are trying to import is larger than this, please split it up into separate, smaller files no larger than 30MB each.
The store will import you product inventory data and update the products accordingly.
Additional Information
The actual import/export process takes place "behind the scenes" of your store's software to prevent it from interfering with your store's active processes. By allowing the function to work in the background, you can go to other pages of the admin and still work on your store while importing or exporting large files.
During the process, you will be taken to the Import/Export Status page which will display a grid layout of your recent imports and exports. The progress column will show you the progress of the import.
At the far right of each grid item will be an action wheel that contains the following options:
- Download: Allows you to download the CSV file after a successful import/export
- Notify Me: For larger, more time consuming files; this option will let you input your email address so that you will receive a notice once the import/export is complete.
- View Log: Allows you to review the log of the import/export so you can see how many items were updated, inserted or if any records failed.
- Cancel: Allows you to cancel an impending import/export
- Retry: If for some reason the import/export fails, you may use this option to attempt a retry of the file.
- Delete: Use this to delete the record altogether from the status page.
This will be present in all of the store's Export/Import functions.
Note
Please make sure your store's secure URL is pointing to your Shift4Shop store.
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